Tag Archives: SharePoint 2016

Microsoft SharePoint 2016

A taster of what is coming in 2017 for SharePoint

The short version?  More things, prettier things, better things and a growing trend for Microsoft providing apps to solve the business problems people used to develop in SharePoint (StaffHub, Teams et al)

The longer version?  Now what gets you excited might depend on what you are interested in or using SharePoint for, hopefully our heading below will draw you to the most relevant area.

Enjoy!

Pretty Things

Publishing Pages

So 2016 gave us the modern team site (O365).  In 2017 the same is coming for publishing.  You will be able to easily created beautiful responsive publishing sites.

These pages will use out of the box and custom web parts developed using the new SharePoint Framework.

Custom Themes

Office 365 custom themes will be updated to include more themes overall, the ability for a user to upload their own theme and an option to use Bing images as your theme.

Document Management & Compliance

Copy and move to SharePoint

Copy and move files between OneDrive and SharePoint in web experiences. In CY17, Microsoft add the ability to move an copy files between a greater range of locations.

Mobile Scanning for OneDrive for Business

Using the OneDrive mobile app seamlessly take a photo, convert it to a PDF, and store it in OneDrive for Business. This will come first to Android followed by iOS and Windows Phone.

Office 365 Groups preservation and deletion policy

Create and manage preservation and deletion policies that affect Office 365 Group mail and files in one step using the Security and Compliance Center

Scanning – Office Lens iOS feature updates

New capabilities with Office Lens for iOS.  Multi scanning; scan multiple images in a row and save/send as a series.  Rotate scanned images3D touch feature to change modes.

OneDrive for Business SharePoint Online Document Library Sync

The ability to sync SharePoint document libraries, including Office 365 groups, added to the Next Generation Sync Client (NGSC). NGSC will also sync OneDrive for Business Shared Folders.

Apps

 

Microsoft StaffHub

Ok so not strickly speaking SharePoint but interesting because it provides the sort of solution that many people have tried to create before in SharePoint.

Microsoft StaffHub is a new app coming to Office 365 that connects Deskless Workers to the information they need to do their job for the day. StaffHub is currently in preview – find more information at http://staffhub.ms.

Migration

FastTrack | Dropbox to OneDrive for Business Migration

FastTrack Center will offer file migration services from Dropbox to OneDrive for Business as a new benefit provided by the FastTrack Center. This migration service will be available to customers with 150+ seats of eligible Office 365 plans.

Propeller Heads

 

SharePoint Online – Webhooks on SharePoint Document Libraries

Unlock the Webhooks development scenario through the Microsoft Graph. These WebHooks set of APIs allow developers to get notified with changes from SharePoint lists and document libraries in a performant and reliable way.

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Does the world really need another post on upgrading to SharePoint 2016?

Perhaps, perhaps not.  One thing we definitely couldn’t find out there was a balanced post.  A quick google of Upgrade to SharePoint 2016 tends to capture a lot of articles at either extreme, from the “TechNet super technical” article at one end to the marketing “Hey why don’t you let us upgrade SharePoint for you” .  Not much in between, and we love a gap in the market don’t we!

So what does this post cover?

  • Who is this post aimed at ?
  • When would be a good time to upgrade?
  • Why Upgrade?
  • Why Not – Migrate to Cloud SharePoint?
  • How to Upgrade ?

Who is this post aimed at?

Organisations running earlier versions of SharePoint on-premises.  This could be SharePoint 2003,2007,2010, or 2013 – Foundation, Standard or Enterprise.

There is an upgrade path for each of these versions and editions each with its own technical and even licencing facets.  There is no SharePoint 2016 foundation for example.

When would be a good time to upgrade?

Starting now really.  The SharePoint “Trinity” of SharePoint 2016, SQL Server 2016 and Windows 2016 are now all available.

Why Upgrade?

New Features

There is quite a bit of new stuff in 2016.

https://technet.microsoft.com/en-us/library/mt346121(v=office.16).aspx

Development updates

New SharePoint Development techniques such as the SharePoint framework are planned for 2016, align it with cloud SharePoint but are not likely to be made available for earlier versions.

In short an upgrade will allow you to develop better solutions which will last longer and be more compatible.

Path to the cloud

The hybrid capabilities of SharePoint 2016 and development updates ease your eventual route to the cloud.

Support

There are a lot of production platforms out there reliant on Microsoft software which is already in extended support or even out of support.  It’s worth looking at what version of SharePoint, SQL Server and Windows Server you are running and familiarising yourself with the support / lifecycle position.

You can do this here;

https://support.microsoft.com/en-us/lifecycle/search

Why Not – Migrate to Cloud SharePoint?

Cloud vs. on-premises is a big discussion which we are not fully exploring here.

A core consideration in respect to SharePoint when you are an existing user is customisation.  Any server side customisation which you are using (and was the norm in earlier SharePoint versions) won’t work in the cloud without major revision.  Moving to SharePoint 2016 Server, however, does not carry this restriction.

How to Upgrade ?

Upgrade Plan

Yup definitely going to need one of those, and a good one to.

What to put in the plan?

Communication

Key stakeholders, users, IT teams – This is going to impact everyone involved in SharePoint.

Training

Use and administration of the platform is going to be different post upgrade.

Customisation

Customisation (solutions) will need to be loaded and working on the new version.

You are going to want to test any customisation but branding changes, specifically master page changes, are not going to work without modification with the SharePoint 2016 user experience.

3rd Party

Establish clarity on the effect of an upgrade on any 3rd party products.

Approach

In place upgrade or side-by-side?

Content

If content is being moved as is then the standard out of the box process will do this.

If content is being re-organised then this infers a custom upgrade process or tool will be used.

SharePoint 2016 will upgrade content from SharePoint 2013.  If you are upgrading from 2010 or 2007 you will need a temporary SharePoint server to carry out each upgrade you previous skipped.  Alternatively a custom upgrade process or tool could be used.

Downtime

Downtime will need to be communicated and planned in or mitigated.

The amount of downtime is often determined by the amount of and age (version) of content currently in SharePoint which in turn affects the upgrade process duration.

Service Applications

SharePoint service applications and their correspondent configuration and state databases will need to be rebuilt or upgraded.

Resourcing

Depending upon the complexity of your current implementation you may need to resource infrastructure (SharePoint, SQL, Server builds), development, testing, training, change management, project management and execution.

You might choose to out source, in source or do it yourself for either the whole project or a particular element.  For example you might wish to DIY the infrastructure and soft skills but outsource development updates to your original supplier.

Execution

Who does what when and in which order.

 

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